Towards successful establishment of a project portfolio management system: business process management approach

Authors

  • Mahmoud Ershadi PhD Candidate in Construction Management, School of Architecture and Built environment, University of Newcastle, Newcastle, Australia(corresponding author) Australia
  • Marcus Jefferies Senior Lecturer in Construction Management, School of Architecture and Built environment, University of Newcastle, Newcastle, Australia Australia
  • Peter Davis Professor of Construction Management, School of Architecture and Built environment, University of Newcastle, Newcastle, Australia
  • Mohammad Mojtahedi Senior Lecturer in Construction Management, Faculty of Built Environment, University of New South Wales, Sydney, Australia

Keywords:

Business Process Management, Project Portfolio Management System, Management Systems

Abstract

Linking structures, processes and resources with corporate strategies is a key requirement of today’s organizations, bringing about integration toward achieving long-term objectives. Organizations can no longer rely on traditional practices since advanced systems and management approaches are being applied by their competitors. The project portfolio management (PPM) is a tool that plays a key role in collecting information from operational levels and consolidating them at the portfolio level for strategic decision-making. Establishment of this approach in organizations requires robust information systems, analytical software, decision-making structure, and governance framework to be in place. Primarily, a systematic perspective needs to be adopted to define, design and model all the necessary components of a PPM system. Business process management (BPM), as a systematic approach, can be effectively applied for this purpose. The aim of this study is to introduce one of the specific applications of the BPM approach in facilitating the systematic implementation of PPM in organizations. This theoretical study is exploratory in essence and tries to theorize the relationship between BPM and PPM to develop a conceptual framework highlighting the role of BPM in embedding all the necessary features of a PPM system. We found key functions of BPM that contribute to three aspects of PPM system namely; structure, infrastructure, and process. The findings introduce one of the important application of BPM in the management of project portfolios and also provide professionals with practical insight into how the BPM should be applied to facilitate the implementation of this system.

Author Biographies

  • Mahmoud Ershadi, PhD Candidate in Construction Management, School of Architecture and Built environment, University of Newcastle, Newcastle, Australia(corresponding author) Australia

    Mahmoud Ershadi is pursuing his PhD in Construction Management at School of Architecture and Built environment, University of Newcastle. He is a project management professional (PMP) and risk management professional (RMP) with over 7 years of project planning experience in a variety of industries. He has published several journal articles and his research interest is in organizational project management, construction management, and risk assessment.

  • Marcus Jefferies, Senior Lecturer in Construction Management, School of Architecture and Built environment, University of Newcastle, Newcastle, Australia Australia

    Marcus Jefferies is a Senior Lecturer in Construction Management at School of Architecture and Built environment, University of Newcastle. He is the program convenor for the Master in Project Management degree, and has extensive experience in the industry to inform his research and teaching. Currently he is supervising several PhD students and has already published articles on Public-Private Partnerships (PPPs), risk assessment, Contract Administration, and Construction Project Management.

  • Peter Davis, Professor of Construction Management, School of Architecture and Built environment, University of Newcastle, Newcastle, Australia

    Peter Davis is a Professor of Construction Management at School of Architecture and Built Environment, University of Newcastle. His industry experience provides a leading perspective on construction management associated with large projects. He has equal industry and academic experience in the construction management discipline and has published many articles in peer-review journals.

  • Mohammad Mojtahedi, Senior Lecturer in Construction Management, Faculty of Built Environment, University of New South Wales, Sydney, Australia

    Mohammad Mojtahedi is a Senior Lecturer in Construction Management at the faculty of Built Environment, University of New South Wales. He has publications in construction management journals and has expertise in project management office. His research interests include Disaster Risk Management, Building Construction Management and Project Planning, Otimization and Decision-making.

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Published

2022-05-20

Issue

Vol. 8 No. 1 (2020): The Journal of Modern Project Management

Section

Articles-JMPM

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Copyright (c) 2022 Mahmoud Ershadi, Marcus Jefferies, Peter Davis, Mohammad Mojtahedi

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This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.

How to Cite

Towards successful establishment of a project portfolio management system: business process management approach. (2022). The Journal of Modern Project Management, 8(1). https://journalmodernpm.com/manuscript/index.php/jmpm/article/view/JMPM02302

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